Front Office Executive

Location:

SENECAGLOBAL IT SERVICES PRIVATE LIMITED
Office 3A, 3rd Floor, Orbit,
Plot Number 30/C, Survey Number 83/1, Raidurg
Hyderabad – 500081, Telangana, India

Responsibilities:

• The role incumbent is accountable for managing Front Office operations encompassing guest relations, office communication, corporate event support, and administrative coordination, physical security, material movement, asset movement
• Manage guest relations. (client visitors, vendor visitors, employee visitors, VIP visitors)
• Manage physical security to protect company property and control movement of people
• Manage movement of materials in and out of the office
• Manage office communications (phone, courier) services
• Organize events
• Handling petty cash and Credit card spend
• Administrative support
  • Coordinating and maintaining records for asset management and inventory tracking
  • Coordinating with the office space provider to ensure seamless facility support, service quality, and timely issue resolution
  • Managing issuance, replacement, and collection of employee ID cards
  • Overseeing meeting room scheduling, setup, and overall lobby/reception area presentation

Required Skills:

• Well-versed with MS Office and Office 365 tools
• Proficient in using collaborative communication platforms
• Proactive and cordial in dealing with employees, visitors, and vendors
• Strong communication skills – both verbal and written in English
• Demonstrated ability to plan and manage office events and activities with attention to detail
• Self-motivated, dependable, a team player, and results-oriented
• Manage office operations and facility upkeep.

Email & Calendar Management (Outlook):

• Should be able to write emails and mange calendar as and when required for blocking meeting rooms.

Visitor Management Systems (VMS):

Internal tool (Visitor tracking system) must be directly driven by the incumbent.

Basic Knowledge of Access Control Panels / Intercom Systems:

• Access cards activation and deactivation management, intercom operation. (IPPBAX – Internet Protocol – Private Branch Exchange)
• AI Usage : Use of AI tools to enhance the operation of front office
• Verbal and Written communication skills

Experience & Qualifications

• 1-2 Years of experience        
• Graduation/MBA/Diploma in Facility management/Hospitality

How to Apply

To apply, submit your CV and contact information to india.ta@senecaglobal.com.